Privacy Notice
Purpose of Policy
Other Space Arts CIC is a Community Interest Company dedicated to promoting arts, community, and sustainability. We take data protection seriously, are committed to protecting your personal data, and are transparent about the information Other Space Arts CIC holds about you. The purpose of this Privacy Notice is to inform you how we use and look after your personal data when you engage with Other Space Arts CIC and inform you of your privacy rights.
About this Notice
Please read this Privacy Notice carefully, as it contains important information about who we are, how and why we collect, store, use, and share personal data, your rights regarding your data, and how to contact us or supervisory authorities if you have a query or complaint.
Other Space Arts CIC is committed to protecting the privacy and security of personal data. This notice promotes transparency in how personal data is used and outlines how Other Space Arts CIC collects and processes data during and after your working, visiting, or collaborating relationship with us, in accordance with the UK General Data Protection Regulation 2016 (“UK GDPR”) and the Data Protection Act 2018 (“DPA 2018”).
Other Space Arts CIC collects, uses, and is responsible for certain personal data about you. This is known as “processing.” When we process your data, we are regulated under the UK GDPR and DPA 2018 and are responsible as the “data controller” of that personal data for the purposes of those laws.
This notice explains how Other Space Arts CIC collects and uses your personal data, your rights in relation to that data, and promotes transparency about the data collected.
Throughout this notice:
- “Other Space Arts CIC,” “we,” “our,” and “us” refer to Other Space Arts CIC.
- “You” and “your” refer to individuals engaging with our services, whether as visitors, participants, or collaborators.
If you would like this notice in another format (e.g., audio, large print, or Braille), please contact us (see How to Contact Us below).
The Personal Data We Collect and Use
Personal Data
The types of personal data we collect may include:
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Accessibility requirements (special category data)
- Bank or payment card details for processing payments
- Technical details (e.g., IP address, browser type and version, operating system)
- Preferences (e.g., communication preferences)
Additionally, we may collect personal data through:
- Photography and Video: Performances and events may be recorded or photographed. We will notify participants and attendees in advance, offering opportunities to opt out.
- CCTV Footage: Cameras are installed on our premises for security purposes. Access to footage is restricted to specific staff.
How We Obtain Your Personal Data
We collect personal data in several ways, including:
- Purchasing tickets or services
- Signing up for our mailing list
- Booking events or hiring our venue
- Visiting and using our website
- Entering competitions
- Joining as a supporter or subscriber
For most customers, data is collected when you create an account, including your email address, password, and other information provided during account registration.
Lawful Bases for Processing
We process personal data only when permitted by law, such as:
- Consent: When you have explicitly agreed to our processing.
- Contractual obligations: When processing is necessary to fulfil a contract.
- Legitimate interests: For purposes that are not overridden by your rights.
- Legal obligations: When required by law, such as for fraud prevention.
Retention of Your Personal Data
We will keep personal data only as long as necessary for the purposes it was collected, following our record retention policy. For more details, contact us at otherspacearts@gmail.com.
Your Data Rights
Under the UK GDPR and DPA 2018, you have the right to:
- Be informed about how your data is collected and used.
- Access your data.
- Request correction of inaccurate information.
- Request erasure of your data in specific circumstances.
- Restrict processing or object to certain processing activities.
For more details or to exercise your rights, contact us at otherspacearts@gmail.com or refer to the Information Commissioner’s Office at https://www.ico.org.uk.
Keeping Your Data Secure
Other Space Arts CIC takes appropriate measures to safeguard your data using physical, technical, and organisational controls.
When engaging third parties to process data, we ensure compliance with data protection laws through written contracts.
How to Contact Us
To exercise your data rights or address concerns, contact otherspacerts@gmail.com.
If unresolved, you can contact the Information Commissioner’s Office at https://www.ico.org.uk or 0303 123 1113.